Facility Rentals
Coeur d’Alene Public Schools is pleased to announce a new online facility request and rental system, Facilitron, designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online. In partnering with Facilitron, Coeur d’Alene Public Schools has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. You can view and request all district facilities at: http://facilitron.com/cda83814. We will be opening facility rentals at specific dates throughout the year:
September 1: October 1-January 31 Rentals Open
December 1: February 1- June 5 Rentals Open
April 1: June 6-August 31st Field Rentals Only Open
Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron remains the same as dictated by Coeur d’Alene Public Schools’ board policies on facility use. Our fee schedule is attached, and has not changed from last year. District and school staff will have an approval process to make final decisions on all facility use requests. Here are some things to keep in mind:
Please submit your rental request at least two weeks before the date of your event.
Please allow up to five business days after submitting a request for approval.
Payment (if applicable) is required before use. Renters will receive a printable permit to show their access.
Facilities are rented on a first come, first served basis, prioritized in order of our rental categories (Category A - Contracted Groups; Category B - School-Related; Government Agencies or Free Chartered Youth Groups; Category C - Non Profit Youth Groups/Organizations; Category D - Non Profit Community Groups/Adult Programs; Category E - Commercial or For Profit). We are no longer offering a gym lottery.
Any changes or cancellations to reservations must be done one week in advance to avoid being charged for the reservation.
Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Coeur d’Alene Public Schools’ behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
The new Facilitron system will be live September 1, 2025. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. Please click HERE for an introduction to placing a request, or you can view the Getting Started for Renters guides by clicking HERE. For those who had reservations with Coeur d’Alene Public Schools prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962.
Both Facilitron and the district look forward to partnering with community members and ensuring our facilities are utilized as a community resource. Thank you for your partnership and support.