Board Meeting June 26, 2006

Minutes of June 26, 2006 Special Meeting
12:00 Noon Midtown Center Meeting Room

MINUTES
At 12:04 PM Chair Wanda Quinn called the meeting to order and led the Pledge of Allegiance. Trustees Fredrickson and Zipperer were also present; Trustees Newby and Wood were absent. Chair Quinn thanked those in attendance and advised this is a special meeting called by the Board at the June 19th budget hearing. Many attending the hearing had not reviewed the budget document, so the Board delayed action until this special meeting. Mr. Briggs, Tom Hobson and Janet Feiler worked to get the summary and full budget document on the District website for greater access. She added that this meeting is not a hearing and has a limited agenda.

Approval of Minutes - Motion by Mr. Fredrickson, second by Mrs. Zipperer to approve the minutes of the meeting of June 19, 2006, passed 3-0.

Adoption of 2006-2007 Budget – Steve Briggs, Chief Financial Officer, reported he had not had any patron contact after the budget hearing Monday night. He believes this may be attributed to the fact that issues were aired and questions answered, and he did receive one email this morning. In response to questions from Chair Quinn, Mr. Briggs reviewed a slide from the budget PowerPoint presentation to clarify the district’s Maintenance and Operations levy on property taxes vs. base support from state to offset that levy. Chair Quinn also commented on the differences in setting municipal budgets and school district budgets. Mr. Briggs then elaborated on the enrollment projection process, from which attendance projections are developed, upon which the budget is then based. There is also an advertising timeline school districts must adhere to, setting the budget hearing date by April 30th, or accepting a penalty not to levy more than a prior year.

Motion by Mr. Fredrickson, second by Mrs. Zipperer to adopt the 2006-2007 budget, passed 3-0.

Chair Quinn thanked Mr. Briggs and Julie Day and the finance staff for their work in preparing the budget and the budget presentation. Through their efforts, people had an opportunity to have their questions answered and as a result, perhaps the concerns were mitigated. Mr. Briggs said the quality of the presentation was a credit to the Board and superintendent.

Appointment of Governing Board Authorized Officer – Steve Briggs described the change in law last year that establishes a semi-formal bid process for formal quotes, the approval of which may be made by a governing board-authorized officer. He described the requirements in the law for semi-formal bids for formal quotes. He added that should the quotes not provide an acceptable vendor, then the formal process of sealed bids would come for Board approval. The main reason for this addition is to be able to respond to needs under $50,000, and do so efficiently without calling a special board meeting. Mr. Fredrickson noted that this is a practice at the City, that departments have a designated governing board officer for such purposes.

Motion by Mr. Fredrickson to appoint Steve Briggs as Coeur d’Alene School District 271’s governing
board-authorized official, in connection with the responsibilities associated with that title in Idaho Code Title 67 – State Government and State Affairs, Chapter 28 – Purchasing by Political Subdivisions for the purpose of acting on the Board’s behalf in processing and approving semi-formal bids, second by Mrs. Zipperer, passed 3-0.

At 12:22 PM, the meeting was adjourned.

________________________________ ___________________________
Wanda C. Quinn, Chair Fran Bischof, Clerk
Board of Trustees Board of Trustees

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