Coeur d'Alene School District Attendance and Facility Use

Finance Procedures ~ Attendance & Enrollment
Facility Use Requests

ATTENDANCE & ENROLLMENT

The Finance Office, prior to the end of each official reporting period, will distribute detailed instructions regarding attendance and enrollment reporting. Since a significant portion of our funding is dependent upon attendance information, these instructions are to be closely followed. Any specific questions regarding attendance reports should be directed to the District Finance Secretary, Cheri Beard, at 664-0552 or cbeard@cdaschools.org.

ATTENDANCE FOR IN-LIEU-OF-TRANSPORTATION STUDENTS

At the beginning of every new school year, Finance will provide the principal and office manager at each school with a list of the students in their school whose parents receive monthly in-lieu-of-transportation reimbursements. Since reimbursement is based entirely on student attendance, it is important to receive accurate and prompt attendance information.

Within 10 calendar days after the last school day each month, the schools will provide Finance with an attendance report that contains the following information for each in-lieu-of-transportation student:

Student name
Student grade level
Exact dates of student's absences, including which periods they were absent, for secondary students

If a student withdraws from school, the monthly attendance report must clearly indicate the student's last day of attendance.

For any questions regarding in-lieu-of-transportation students, please contact Barbara King in Finance.

FACILITY USE REQUESTS

Any person, youth group, organization, etc. requesting use of our buildings must complete and sign a facility use request (2-part form) and turn it into the school for approval by the appropriate administrator and/or building principal and/or activities director. Per Board Policy, the requesting organization shall provide public liability insurance for personal injury and/or property damage in the amount of $1,000,000. The District is to be named as additional insured on the certificate and needs to be provided to the school and/or District Office seven (7) working days prior to the event. The appropriate rental fees need to be assessed for this use and the payment needs to accompany the facility use request to the District Office for approval by the District Chief Financial Officer. If the request has not been signed by the appropriate administrator and/or principal and/or activities director it will be returned to the building for approval. If an insurance certificate is not provided prior to the event, the organization will be denied use of the building and/or grounds, no exceptions.

We will continue the lottery process for the rental of gymnasiums for the months of November through April. If you have any questions on facility use requests, please contact Vic Peterson or Cheri Beard.

Finance Procedures

Please send comments to: Barbara King
Last Modified 10/22/2008

Finance Procedures ~ Attendance & Enrollment Facility Use Requests

Finance Procedures ~ Attendance & Enrollment
Facility Use Requests